Job Vacancy: Executive Assistant to the Chief Operating Officer (COO)

Management Team (CC0 Creative Commons from

Job Vacancy: Executive Assistant to the Chief Operating Officer (COO)

Deko Industries is an international group in the agro-food industry. We promote and use open source technologies in our operations. We have operations in Cambodia, Singapore, Mali and Nigeria. For our projects in Africa, we are looking to hire an Executive Assistant to the Chief Operating Officer (COO).

The Executive Assistant to the COO should be someone who can keep pace in a fast-moving environment without losing their cool and the ability to easily conduct themselves with the highest degree of dignity and professionalism.You will not only be responsible for all things that happen behind the scenes for our very busy COO, you must also have the presence and confidence to be his liaison.

Let’s talk about our Executive Assistant to the COO position if you are:

  • Quick on your feet
  • Poised with polished social skills
  • Focused on what’s going on around you
  • Efficient and extremely organized
  • A self-starter
  • Scrappy (like us!) and resourceful
  • A problem solver (even before there is a problem)
  • High energy, passionate and positive
  • Trust-worthy and discreet
  • Calm under pressure
  • Have a good sense of humor
  • Not afraid to make decisions
  • Helpful disposition
  • Project Management experience a plus
  • Fluent in English (speaking, writting and reporting)
  • Fluent in one of the following language: Mandarin Chinese, Korean, Japanese, German, Spanish (speaking, writting and reporting)

What you will do as Executive Assistant to the COO:

  • Schedule & manage our CEO’s busy calendar
  • Ensure that all meetings are prepped and that they start and end on time
  • Book frequent and sometimes complex travel arrangements
  • Coordinate press and welcome important visitors to our offices
  • Handle special projects (i.e. research, event planning, presentation prep, helping with talks, award applications)
  • Run personal errands
  • Manage expenses
  • Provide occasional support for your other team members
  • Handle legal and financial documents with discretion and timeliness
  • Record keeping
  • Be available via phone/email/WhatsApp when the COO is traveling

The Skills/Experiences you will need as Executive Assistant to the COO:

  • First and foremost, the desire to be a career Executive Assistant
  • Previous Executive Assistant experience to C-level, preferably in our business field (Renewable Energy, Agro-Industry and Industrial Parks)
  • Solid writing & editing skills
  • Solid Reporting skills
  • Superb time management skills
  • Tech savvy–ability to pick up new tools and software
  • Prior Executive Assistant and special projects experience
  • A degree from a top business school

The Perks you will enjoy as Executive Assistant to the COO:

  • Being part of an awesome team that keeps Research, Innovation and Social Development at the heart of all we do
  • Generous incentive policy
  • If you create Innovative products or technologies, we can invest in your venture
  • After 3 or 4 years in this position, you can become our new Country Manager (in one country in Asia or Africa)

Position Open to the citizen of the Asean and Africa

Deadline: 31 May 2019

Work location: Nigeria with some travels to our other project sites in the Southeast Asia.

Salary and Incentives based on your performance.

Please email your application which emphasized your past experiences related to the above topics to our consultant in charge of our international recruitment:

Smart International Consulting

Skype: adalidda